Fortis Inc. (the "Corporation") does not have an executive committee of the
Board. Each committee has a written mandate which sets out in detail the
activities or areas of the Corporation’s business to which the committee is
required to devote its attention. All committees are currently composed of
independent and unrelated directors.
Governance and Nominating Committee
The mandate of the Governance and Nominating Committee requires
the committee, among other things, to:
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(i)
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develop and recommend to the Board the
Corporation’s approach to corporate governance issues;
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(ii) |
propose to the Board new nominees for
election to the Board;
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(iii) |
carry out procedures specified by the
Board for assessing the effectiveness of the Board, the directors, and each
Board committee;
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(iv)
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approve the engagement of an outside
expert, or experts, by an individual director at the Corporation’s expense; and
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(v)
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review and make recommendations to the
Board with respect to the adequacy and form of the compensation of directors.
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The members of the Governance and Nominating Committee, who are
all independent and unrelated, are JOHN S. MCCALLUM (Chair),
GEOFFREY F. HYLAND, HARRY
MCWATTERS, RONALD D. MUNKLEY and ROY P. RIDEOUT.
Human Resources Committee
The mandate of the Human Resources Committee requires the
committee, among other things, to:
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(i)
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assist and advise the Board and CEO in
appointing senior management;
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(ii) |
monitor programs for
training and developing senior management and planning for succession within
the ranks of senior management;
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(iii) |
oversee the form and adequacy of the
compensation and benefits provided by the Corporation to its senior management;
and
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(iv)
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administer all incentive compensation plans and arrangements including the 2006 Stock Option Plan, the Short-Term Incentive plan, the Performance Share Unit Plan and any other stock option, stock appreciation rights, restricted share, or other form of incentive compensation plans. |
The members of the Human Resources Committee, who are all
independent and unrelated, are ROY P. RIDEOUT (Chair), IDA GOODREAU, GEOFFREY F. HYLAND, DAVID G. NORRIS
and MICHAEL A. PAVEY.
Audit Committee
Mandate
Objective
The Audit Committee shall provide assistance to the Board by overseeing
the external audit of the Corporation’s annual financial statements and the accounting and
financial reporting and disclosure processes and policies of the Corporation.
Definitions
In this mandate:
“AIF” means the Annual Information Form filed by the Corporation;
“Committee” means the Audit Committee appointed by the Board pursuant to this mandate;
“Board” means the board of directors of the Corporation;
“CICA” means the Canadian Institute of Chartered Accountants or any successor body;
“Corporation” means Fortis Inc.;
“Director” means a member of the Board;
“Financially Literate” means having the ability to read and understand a set of financial
statements that present a breadth and level of complexity of accounting issues that are
generally comparable to the breath and complexity of the issues that can reasonably be expected
to be present in the Corporation’s financial statements;
“External Auditor” means the firm of chartered accountants, registered with the Canadian
Public Accountability Board or its successor, and appointed by the shareholders of the Corporation
to act as External Auditor of the Corporation;
“Independent” means free from any direct or indirect material relationship with the Corporation
which, in the view of the Board, could reasonably be expected to interfere with the exercise of a
Member’s independent judgment as more particularly described in Multilateral Instrument 52-110;
“Internal Auditor” means the person employed or engaged by the Corporation to perform the
internal audit function of the Corporation;
“Management” means the senior officers of the Corporation;
“MD&A” means the Corporation’s management discussion and analysis prepared in accordance
with National Instrument 51-102F1 in respect of the Corporation’s annual and interim financial
statements; and
“Member” means a Director appointed to the Committee.
Composition and Meetings
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1. |
The Committee shall be appointed annually by
the Board and shall be comprised of three (3) or more Directors; each of whom is Independent
and Financially Literate and none of whom is a member of Management or an employee of the
Corporation or of any affiliate of the Corporation.
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2. |
The Board shall appoint a Chair of the Committee
on the recommendation of the Corporation’s Governance and Nominating Committee, or such other
committee as the Board may authorize.
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3. |
The Committee shall meet at least four (4) times
each year and shall meet at such other times during the year as it deems appropriate. Meetings
of the Committee shall be held at the call of: (i) the Chair of the Committee, or (ii) any
two (2) Members, or (iii) the External Auditor.
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4. |
The President and Chief Executive Officer, the
Vice President, Finance and Chief Financial Officer, the External Auditor and the Internal Auditor
shall receive notice of, and (unless otherwise determined by the Chair of the Committee) shall
attend all meetings of the Committee.
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5. |
A quorum at any meeting of the Committee shall be three (3) Members.
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6. |
The Chair of the Committee shall act as chair of all meetings
of the Committee at which the Chair is present. In the absence of the Chair from any meeting of the
Committee, the Members present at the meeting shall appoint one of their Members to act as Chair of
the meeting.
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7. |
Unless otherwise determined by the Chair of the
Committee, the Secretary of the Corporation shall act as secretary of all meetings of the
Committee.
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Oversight of the External Audit and the Accounting and Financial
Reporting and Disclosure Processes and Policies
The primary purpose of the Committee is oversight of the Corporation’s
external audit and the accounting and financial reporting and disclosure processes and
policies on behalf of the Board. Management of the Corporation is responsible for
maintaining appropriate accounting and financial reporting principles, policies, internal
controls and procedures that provide for compliance with accounting standards and
applicable laws and regulations. Management is responsible for the preparation and integrity
of the financial statements of the Corporation.
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Oversight of the External Audit
The oversight of the external audit pertains to the audit of the
Corporation’s annual financial statements.
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1.1. |
The Committee is responsible for the evaluation
and recommendation of the External Auditor to be proposed by the Board for appointment
by the shareholders.
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1.2. |
In advance of each audit, the Committee
shall review the External Auditor’s audit plan including the general approach, scope
and areas subject to risk of material misstatement.
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1.3. |
The Committee is responsible for approving
the terms of engagement and fees of the External Auditor.
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1.4. |
The Committee shall review and discuss the
Corporation’s annual audited financial statements, together with the External Auditor’s
report thereon, and MD&A with Management and the External Auditor to gain reasonable
assurance as to the accuracy, consistency and completeness thereof. The Committee
shall meet privately with the External Auditor. The Committee shall oversee the work
of the External Auditor and resolve any disagreements between Management and the
External Auditor.
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1.5. |
The Committee shall use reasonable efforts,
including discussion with the External Auditor, to satisfy itself as to the External
Auditor’s independence as defined in the CICA Assurance Handbook Section 5751.
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Oversight of the Accounting and Financial Reporting and
Disclosure Processes
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2.1. |
The Committee shall recommend the annual
audited financial statements together with the MD&A for approval by the Board.
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2.2. |
The Committee shall review the interim
unaudited financial statements with the External Auditor and Management, together
with the External Auditor’s review engagement report thereon.
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2.3. |
The Committee shall review and approve
publication of the interim unaudited financial statements, together with the
interim MD&A and earnings media release on behalf of the Board.
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2.4. |
The Committee shall review and recommend
approval by the Board of the Corporation’s AIF, Management Information Circular, any
prospectus and other financial information or disclosure documents to be issued by the
Corporation prior to their public release.
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2.5. |
The Committee shall use reasonable efforts
to satisfy itself as to the integrity of the Corporation’s financial information systems,
internal control over financial reporting and the competence of the Corporation’s
accounting personnel and senior financial management responsible for accounting and
financial reporting.
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2.6. |
The Committee shall be responsible for the
oversight of the Internal Auditor.
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Oversight of the Audit Committee Mandate and Policies
On a periodic basis, the Committee shall review and report to the Board on the
Audit Committee Mandate as well as on the following policies:
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3.1. |
Reporting Allegations of Suspected
Improper Conduct and Wrongdoing Policy;
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3.2. |
Derivative Financial Instruments and Hedging Policy;
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3.3. |
Pre-Approval of Audit and Non-Audit Services Policy;
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3.4. |
Hiring of Employees from Independent Auditing Firms Policy;
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3.5. |
The Internal Audit Role and Function Policy; and
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3.6. |
any other policies that may be established, from
time to time, relating to accounting and financial reporting and disclosure processes; oversight
of the external audit of the Corporation’s financial statement; and oversight of the internal
audit function.
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Reporting
The Chair of the Committee, or another designated Member, shall report to the
Board at each regular meeting on those matters which were dealt with by the Committee since the
last regular meeting of the Board.
Other
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The Committee shall perform such other functions as may, from time to time,
be assigned to the Committee by the Board.
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The Committee may approve, in circumstances that it considers appropriate,
the engagement by the Committee or any Director of outside advisors or persons having special
expertise at the expense of the Corporation.
Pre-Approval Policies and Procedures
The Audit Committee has established a policy which requires pre-approval
of all audit and non-audit services provided to the Corporation and its subsidiaries by the
Corporation’s External Auditor. The Pre-Approval of Audit and Non-Audit Services Policy
describes the services which may be contracted from the External Auditor and the limitations
and authorization procedures related thereto. This policy defines services such as
bookkeeping, valuations, internal audit and management functions which may not be contracted
from the External Auditor and establishes an annual limit for permissible non-audit services
not greater than the total fee for audit services. Audit Committee pre-approval is required
for all audit and non-audit services.
Education and Experience
The education and experience of each Audit Committee Member that is relevant
to such Member’s responsibilities as a Member of the Audit Committee are set out below. As at
December 31, 2009, the Audit Committee was composed of the following persons.
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Fortis Audit Committee
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| Name |
Relevant Education and
Experience |
DAVID G. NORRIS (Chair)
St. John’s, Newfoundland and Labrador |
Mr. Norris has been a
financial and management consultant since 2001, prior to which he was Executive
Vice-President, Finance and Business Development, Fishery Products International
Limited. Mr. Norris graduated with a Bachelor of Commerce from Memorial University of Newfoundland and a Master of Business Administration from McMaster University.
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PETER E. CASE
Freelton, Ontario |
Mr. Case retired in February 2003
as Executive Director, Institutional Equity Research at CIBC World Markets. He
was awarded a Bachelor of Arts and a Master of Business Administration
from Queen’s University and a Master of Divinity from Wycliffe College,
University of Toronto. |
DOUGLAS J. HAUGHEY
Calgary, Alberta |
Mr. Haughey is President and Chief Executive Officer of Windshift Capital Corporation.
He graduated from the University of Regina with a Bachelor of Administration and the University of Calgary with a Master of Business
Administration. Mr. Haughey also holds an ICD.D designation from the Institute of Corporate Directors. |
GEOFFREY F. HYLAND
Caledon, Ontario |
Mr. Hyland retired as President and Chief
Executive Officer of ShawCor Ltd. in June 2005 after 37 years of service. He
graduated from McGill University with a Bachelor of Engineering (Chemical) and from York
University with a Master of Business Administration.
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JOHN S. McCALLUM
Winnipeg, Manitoba |
Mr. McCallum is a Professor of
Finance at the University of Manitoba. He graduated from the
University of Montreal with a Bachelor of Arts (Economics) and a Bachelor of
Science (Mathematics). Mr. McCallum was awarded a Master of Business Administration from
Queen’s University and a PhD in Finance from the University of Toronto. |
The Board has determined that each of the Audit Committee Members is
independent and financially literate. Independent means free from any direct or indirect
material relationship with the Corporation which, in the view of the Board, could
reasonably be expected to interfere with the exercise of a Member’s independent judgment
as more particularly described in Multilateral Instrument 52-110 - Audit Committees.
Financially literate means having the ability to read and understand a set of financial
statements that present a breadth and level of complexity of accounting issues that are
generally comparable to the breath and complexity of the issues that can reasonably be
expected to be raised by the Corporation’s financial statements.
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